Once you’ve identified your relevant attributes I would start at the top of the PS and deal with each point in turn. Favourite answer The application should have come with a "person specification". In order to answer the person specification, either give them a specific example, or give them an overview of your past working life, which shows what they're asking for. Use the person specification to do this. Click here for our free Competency Based Interview Questions and Answers pdf – yours to download and keep. Good standard of general education ( Standard Grade Mathematics or Equivalent ( Standard Grade English or Equivalent ( NVQ in Customer Service or Administration ( EXPERIENCE Essential. Change ), You are commenting using your Twitter account. Person specification template File Person-specification.odt 6KB. You won’t get made redundant with these skills. For example a Bachelor’s Degree in a particular field. Ensure that you provide enough detail to enable candidates to assess whether they should apply for the role. Personal Attributes-What personal attributes are required to be able to perform the role? Tell me about yourself? ( Log Out /  The specification should be derived from the job description and forms the … Typically, that includes the qualifications, skills and personal traits you need to be successful. In either section, you might find a mix of specific qualifications or experience, along with less tangible attributes such as the ability to work well in a team, or under your own initiative. Qualifications- What particular qualifications are required for this role? A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. JOB TITLE: RECEPTIONIST RECRUITING MANAGER: Practice Manager DATE: 04.07.16 QUALIFICATIONS Essential. If possible, make the examples directly relevant to the tasks listed in the job description. The personnel specification refers to a description of the qualifications, skills, knowledge, experience along with other attributes under the selection criteria which must be possessed by the candidates to perform the job duties. Thanks for the fantastic article. ( Log Out /  Examples of the Best Answers My years of experience have prepared me well for this position. I saw on your job description that this person you hire will manage 4-5 projects, and will also have the chance to train a team of their own in the future and get into direct management. Go back to the list, or spider diagram, you did as a starting point and think of different examples for different sections of the PS. A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role. You need to be less worried about the desirable criteria – although if you do not have any you might feel concerned that your application may not succeed. 1 A template for an employer to set out the criteria they're looking for in a potential employee. Throughout the application process, you should aim to demonstrate evidence of the skills and qualities specified in the job description and person specification. At university I was on the executive committee of the debating society. Do we only give one example or do we state all important experience to make our case stronger and score higher marks? Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. The requirement for certain educational qualifications might come first. Enter your email address to follow this blog and receive notifications of new posts by email. For example, your proudest moment might be when you rescued a drowning dog from a freezing river. It is a key tool in creating job advertisements, and most importantly, to confirm the criteria and suitability in which the applicant will be judged upon. For example, some of the strengths are “Woo,” “Context,” and “Harmony.” After you complete the assessment, StrengthsFinder generates a report of your top five strengths based on how you answered its questions; the report includes information such as who you work well with, what you need to watch out for, and so on and so forth. Example answer: I'm a driven person who works hard to attain my goals. You should try and extract keywords and phrases from the person specification and job description and duplicate these in your answers to the application form questions. Support worker This section outlines the things we need from a support worker. For example, if you’re applying for a team management position and the job description highlights the company’s drive to facilitate cross-department communication, you might share your ability to bring people together around a common goal and create drive in a group setting. Yes! However, it gives no indication of the actual role that the individual took in the team, or of how that effective team working happened. A Person Specification is usually quite straightforward, and comes in two parts: essential attributes, and desirable qualities. Be really honest with yourself when you look at it. I would then recommend moving on to deal with each section in order as it comes. For example a Business Development Manager would need to be a relationship builder, a networker, and a strategic planner. Job Description and person specification Essay Sample. This list can be endless but it is key to focus on the main skills required. It will also help people Tanya Gray highly driven individual, passionate about helping business owners understand and enjoy the recruitment process. Using a list of headings (as below) is a good way to start in creating this document. Is this good or bad? However, it is vital that you use the application form and covering letter to show that you are the ideal person for the job. Does it relate to anything there? Try not to leave any points unaddressed. If, on the other hand, it is not relevant to anything requested you need to think very carefully about whether you can bear to leave it out. Once you’ve found it, here’s how to use it to make sure you get an interview for the job. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. Desirable. The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. It was really helpful. I think it can be helpful to do this on a piece of paper first. Under each heading write 2 or 3 bullet points. This sample job specification for a human resources director provides an example of a job specification. Yes? Please list your proficiencies, qualities, attributes and experiences that you may contribute to your … How to make the employer interview you. Physical-What (if any) physical skills are required to be able to perform the job? This is only if applicable but for some roles such as painters they need to be able to lift furniture within the client’s home-therefore need to be physically fit and able to lift. The person specification works hand in hand with the position description and the content in the person specification … No. ... Tell us more about your answer. This sample job specification for a human resources director describes the requirements you expect for the appropriate person for your role. Essential criteria: Ability to work effectively in a team. This should be used in the short-listing process to distinguish between candidates. It’s important to look for this; it may be tucked away in the depths of an application pack. Looking at a person spec? This can include speaking a second language, typing skills, computing skills, negotiation skills, etc. . At one point I realised that the publicity officer was struggling to juggle academic work and publicity, I offered to help with the social media and at the next committee meeting raised the inequity of committee members workloads with the committee generally, this led to a discussion of workloads and agreement that several others would help with discreet aspects of marketing under the supervision of our publicity officer. Go back and start reading it again and checking it for grammar and spelling mistakes. It’s not a strong answer. The person specification should be divided into essential and desirable criteria. It is important to write effective job descriptions and person specifications. The employer assessor is likely to have a sheet which lists the key attributes and allows for a score of perhaps 1 to 5, to reflect the level of success achieved by the applicant against each requirement in the answer. Sample answer 1: I am a highly motivated, result-oriented individual, willing to go an extra mile to reach goals and learn along the way. A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. The employer is almost certainly having to read a lot of applications, he/she does not want to go round in circles in one application. When responding to this question, make sure you make reference to the job/person specification for the role. ( Log Out /  Answer Example #3 “Right now, I’m looking for more leadership, since I’ve been in my current position for 4 years managing projects across our department. The primary use of the person specification document is to assist in the recruitment and selection of a new employee. You shouldn’t lie in order to fit the bill, but you should make sure you clearly demonstrate how well suited you are to the role. Before you start, read the job description, person specification and any other information you have been sent. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. Those are positives. That answer isn’t going to give you a score at the top end of a range but it will give you some marks. Making yourself employable as an International Student. Competencies-What competencies are required to be able to perform the role? If so, work it in, perhaps at the end after you have answered the PS. This may include things such as their level of personal presentation and grooming as well as their personality characteristics such as their level of self motivation, polite and courteous, and empathetic etc. Remember here to be specific! As you become more senior and the requirements get longer and more complex so your response might get longer. relevant information and that you answer all the questions. A well written position description will ensure that the person specification covers off all of the necessary information accurately and completely. Competencies are the specific capabilities that are required for the person to be able to succeed in their role. The person specification is an important tool in the recruitment and selection process. Can you give me a generic answer that I can tailor? If you’re unable to demonstrate that you have the overwhelming majority of the “essential” skills and experience then it may not be worth pursuing an application. Most employers will provide more detailed guidance to support an application such as a detailed job description and a person specification which outlines the key skills, experience, qualifications and qualities they’re looking for. You’ll use it to create your advert, then again during short-listing and the interview process. Essential criteria are those that are critical for the satisfactory performance of the job. Generally never repeat yourself on an application form. “I understand how important reliable data and analysis is to investment de… For example, my last job involved meeting specific targets on a daily basis, which I managed and sometimes surpassed while gaining better and effective means of improving the achievement of those goals. Skills-What particular skills are required to be able to perform the job? Usually, the job specification follows the job description, which describes the … At university I was on the executive committee of the debating society. “I am experienced and effective when working in teams. This may include any particular trade qualifications or education required for the role. Person Specification: The applicant will need to be well-presented, remaining professional at all times and take punctuality seriously. Job description. One example of this: “Reasons for applying to our organisation?” When answering you need to research the company in order to show understanding of the role and the company’s ethos. If this transparent process is being adopted it won’t matter what networking you’ve done or how nice you are. Person specification – What we need from you? Better? The Person Specification is your best indication of exactly what the recruiter is looking for. Be critical about whether your examples are relevant. Good luck! 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